Having sufficient time to plan and perfect your event is paramount to creating an experience no one will forget. Whether you are planning the wedding of your dreams or a corporate gala, we’re sharing our expert opinion on when the time is right to move from visualizing to planning.
How far ahead should you plan a wedding? This will partially depend on scale. In recent years, boutique, intimate gatherings have had a resurgence and can often be created in as little as six months. However, even in these cases, allowing 12 months will open more avenues of opportunity.
If you envision a opulent affair, with luxurious touches and grand ideas, we recommend a minimum of 12 months to plan. Ideally, 18 months is suggested to make sure every aspect is perfection.
Corporate events ideally need to be planned 12 months beforehand. Although events of this nature can be actualized with shorter notice, balancing budget requirements and specific criteria can complicate matters as your timeline shortens. Your options ranging from venue to entertainment to food will be more plentiful the further out you book. An additional consideration for corporate event planning should be your guests' calendars, which will likely book up fast. To ensure an optimal turnout, maximize the amount of notice you give people. Elegant invitations can be tremendous motivators in freeing up calendars.
Bat Mitzvah & Bar Mitzvah
Your Bat or Bar Mitzvah date is often assigned by your Rabbi. Depending on the size of your congregation, it may be up to three years in advance. While this is likely too early to cement any plans, mood boards and vision boards can be a great step in the planning journey, even this far out.
These events tend to be similar in scale to a wedding, with details just as important. You want to create the perfect, memorable ambience, so 12-18 months is the ideal time to begin conversations with your event planner.
Baby showers and Gender reveal parties
Baby showers are traditionally held 4-6 weeks before the birth, while gender reveal parties can be scheduled as soon as your physician determines the baby's gender.
As baby showers are held near the end of the pregnancy, you should begin plans as soon as your pregnancy is confirmed. This timeframe may be considerably shorter than other events, but it still gives ample time to ensure baby’s welcome party is unforgettable.
Gender reveal parties are relatively new on the event scene but can range from a casual get-together to an extravagant affair filled with splendour. If you have dreams of the latter, we recommend discussing your vision with an event planner as soon as possible after you conceive.
Events are more than a simple plan. They capture dreams, imprint memories and bring people together in unique ways. Leaving yourself plenty of time to plan can help you achieve your vision, from the venue choice to those exquisite finishing touches. At Atlantic Event Décor, we bring dreams to life. Get in touch to discuss your next big event today.